It is an annual obligation for condominium owners: the owners' meeting. However, many owners don't know exactly what happens there, what decisions are made and what they should pay attention to. In this article, we explain the process of an owners' meeting, what rights and obligations you have as an owner and how a property management company like GWB supports the organization and implementation.
The owners' meeting is the central body of a condominium owners' association (WEG). This is where all condominium owners jointly make important decisions regarding the management of the common property - from maintenance work and annual accounts to structural changes.
Invitation:
The property management sends out the invitation at least three to four weeks before the meeting. It contains the date, place, time and agenda.
Welcome and determination of the quorum:
At the beginning, the management checks whether enough owners are present or represented so that valid resolutions can be passed.
Property management report:
The management gives an overview of the past year: what was done, what costs were incurred, where were there problems?
Annual accounts and economic plan:
The owners vote on the accounts for the previous year and the economic plan for the coming year.
Resolutions on measures and motions:
This deals with topics such as repairs, renovations, janitor contracts or modernizations. Any owner can submit proposals, which are then discussed and voted on.
Miscellaneous and outlook:
At the end, questions can be asked and future topics addressed.
Observe deadlines: Motions must be submitted in good time before the meeting.
Prepare well: Read through the documents and the statement in advance.
Attendance or proxy: If you are unable to attend, you should authorize another owner to do so.
Take voting seriously: Resolutions have legal effect - it's worth helping to shape them!
A professional property management company like GWB Hausverwaltung takes over:
Preparation and dispatch of invitations
Preparation of the agenda and compilation of documents
Chairing the meeting and taking minutes
Implementation of the resolutions adopted
This ensures a smooth process, clear decision-making processes and satisfied owners.
The owners' meeting is an important date for every condominium. With the right preparation and an experienced property management company at your side, all important issues can be dealt with fairly and efficiently.
Feel free to contact us - we will ensure that your owners' meeting runs professionally and successfully!
