A change of tenant often means stress for landlords and owners: the apartment has to be handed over, its condition checked and a protocol drawn up. Good preparation is crucial to ensure that everything runs smoothly and legally compliant. In this article, we show you what you need to pay attention to when handing over the apartment and how a property management company like GWB Hausverwaltung can take the pressure off you.
The handover of the apartment marks the official transition between the old and new tenant. It protects both parties from later disputes about damage, deposits or missing items. With a clear handover protocol, you as the owner protect yourself legally and create transparency.
Arrange an appointment in good time
Arrange a fixed handover date with the tenant moving out in good time.
Check your home thoroughly
Check all rooms for:
Cleanliness
Damage to walls, floors, doors, windows
Functionality of heating, electricity, water
Read off meter readings
Note down the current readings for:
Electricity
Water
Gas (if available)
These values are important for the final bill.
Hand over keys
Count all keys handed over (apartment, cellar, letterbox, garage) and make a note of them in the log.
Create a handover protocol
The protocol should include
Date of handover
Names of all participants
List of all defects
Meter readings
Number of keys
Signatures of tenant and landlord
Take photos
Supplement the log with photos of the rooms and any damage - this provides additional security.
No acceptance without a protocol: Only with written confirmation do you have proof in the event of later disputes.
Do not pay the deposit immediately: First check whether all ancillary costs have been settled and whether repairs are necessary.
Document defects: Damage that goes beyond normal wear and tear should be recorded in detail.
GWB Hausverwaltung takes over the complete organization and execution of the apartment handover for owners:
Coordination of appointments
Carrying out the acceptance on site
Creation of a legally compliant handover protocol
Communication with tenants on outstanding issues
Management of deposits and settlements
This saves you time, reduces stress and protects you from legal problems.
A careful apartment handover is the key to a fair and transparent change of tenant. With a professional property management company at your side, this process is stress-free and legally compliant.
Feel free to contact us - GWB Hausverwaltung will reliably take care of your apartment handovers and relieve you as the owner!
